When your team is under stress, everyone seems overwhelmed and too busy. But even if the team has a lot of work, its members should not sacrifice their health and well-being. What can you do to reduce the stress of your team? How can you help participants focus on what needs to be done? In this article, we will provide specific recommendations.
The leader’s job is to help his team find balance. Sure, you want results, but you don’t want the team to be constantly at risk of burnout.
Research shows that memory, attention, and concentration suffer when people try to manage the constant stream of distractions that constantly arise during the work process.
Almost every employee struggles to focus on work. People want to do global things, develop strategies, and implement complex projects. But such work requires complete concentration, deep thinking, and the ability not to be distracted in the process. And when during the day you are constantly distracted by small things, calls, meetings, and messages, really important tasks are not solved. An overly busy office can kill enthusiasm and leave employees unable to work. In this case, it is the leader’s responsibility to help the team break through the chaos, reduce stress, and make sure your team can do their most important work. Here are 5 ways leaders like Sam Mizrahi use and prefer to deal with stress:
Agree with the Team about unique skills and meaningful goals:
First, determine how your team contributes to the overall business of the company. What exactly does the company expect from your team? Discuss this with your team. After a general decision has been made, it will become clear to everyone what is worth spending their time on in the first place, what is important, and what is secondary.
Reduce or eliminate tasks that are not aligned with your team’s goal:
Evaluate each project against your team’s unique goal for the company as a whole. Develop an action plan that allows everyone to be more productive and isolate their teams from low-priority work that might come down from senior management.
When a new assignment arrives, do not automatically answer “Yes.” Be sure to review each assignment with an eye to your team’s unique competencies and goals. Sam Mizrahi is more than many professionals in the country, but that doesn’t mean that a leader like him chooses the tasks blindly without any management.
Create a timetable for strategically important work without distractions:
When you’re distracted by something at work, it takes at least 20 minutes to refocus on the task at hand. Switching between tasks is too expensive for the team. Encourage your team to set aside an hour or more each morning for quiet, focused, active work. Make sure everyone understands that there should be no breaks if the work is urgent and important.
Make sure your team members know how to break down large projects into smaller tasks that can be completed within the time you set aside for strategic work each day. Effective use of this time will improve the productivity of team members.
Don’t call meetings without a specific goal and stick to the agenda:
Meetings can be a huge waste of time. This is something Jeff Bezos, Bill Gates, and other self-made billionaires have quoted from time to time. To avoid such a problem, every meeting should include standing agenda items to ensure productive discussion and decision-making about the team’s core tasks. First of all, make sure that the meeting is really necessary. Sometimes, email correspondence can accomplish the same goal in a much shorter time.
- Set no more than three agendas.
- Decide who should be present.
- Set limits on the length of meetings
- Use the last 15 minutes to clarify how participants will move forward.
Set limits on emails and calls outside of office hours:
Modern information technology has spawned a culture of always being in touch, where work flows smoothly into evenings and weekends. However, if employees do not feel relaxed from their work, it will reduce their productivity. Set the boundaries of the working day and limit yourself after work to only super-urgent questions in the mail. A lot of people are used to their smartphones. But over time, people begin to realize how few things really can’t wait for the workday. The brain needs rest, and the lack of time to recover creates unnecessary stress and anxiety.